Shepherd’s Trust for Mission

CONTINUING RESOLUTION

SHEPHERD’S TRUST FOR MISSION

 

  1. Purpose
  1. To support service done by the people of Good Shepherd on behalf of those outside this congregation (Hebrews 13:16).  This service to others may fall into any of the following mission areas in our community and around the world:
    1. Expand Christian outreach (John 17:3)
    2. Alleviate hunger and poverty (Matthew 25:35-36)
    3. Respond to disasters (Acts 11:28-29)
    4. Sponsor missionaries (Matthew 28:19)
    5. Fund education for a variety of ministries (Ephesians 4:12)

       

  1. Acceptance of Gifts
  1. Acceptance of all gifts requires the approval of the Shepherd’s Trust Board of Trustees.
  2. The Shepherd’s Trust Board of Trustees, with approval from the Board of Ministers, reserves the right to decline any gift or bequest if the conditions or restrictions of the gift are contrary to the mission or policies of the congregation or if they may compromise the integrity or mission of the congregation.
  3. All assets are to be held in the name of the Trust.

     

  1. Shepherd’s Trust Board of Trustees
  1. The custodian for the Shepherd’s Trust for Mission (“Trust”) will be the Shepherd’s Trust Board of Trustees. 
    1. The Board of Trustees shall consist of five (5) trustees, all of whom will be voting members of this congregation. 
    2. Trustees will be elected by the congregation to a 3 year term at the annual congregational meeting.  Trustees may serve 2 consecutive terms.  After a lapse of 1 year, trustees may be re-elected to the Board of Trustees.
      1. In the event of a vacancy on the Shepherd’s Trust Board, the Board of Ministers shall appoint a congregation member to fill the vacancy until the next annual meeting of the congregation, at which time the congregation shall elect a member to fill the term of the vacancy.
    3. The Board of Trustees will also include the pastor and congregation president as ex-officio members with voice but no vote. 
    4. Trustees shall not serve as members of the Board of Ministers while serving the Shepherd’s Trust Board.  No more than one member of any household or family may serve on the Board of Trustees concurrently.
    5. The Board of Trustees is not a committee of, nor subordinate to, the Board of Ministers.  Congregation and Board of Ministers input will be provided through the advisory capacity of the pastor and congregation president.
  2. The Board of Trustees shall elect the following officers from its membership.
    1. Chairperson – the chairperson will preside at all meetings of the Board of Trustees.  In the Chairperson’s absence, he/she will designate a trustee to preside in his or her place.
    2. Recording Secretary – the Recording Secretary shall maintain complete and accurate minutes of meetings and supply a copy thereof to each trustee.  The secretary shall also supply a copy of the minutes to the Board of Ministers.  The archival copy of the minutes shall be kept in the office of this congregation.
    3. Financial Secretary – The Financial Secretary of the Trust shall maintain records of all transactions.  The financial secretary and chairman of the Board of Trustees shall sign necessary documents on behalf of this congregation in furtherance of the purposes of the Trust.   The books shall be audited annually.

       

  3. Meetings of the Board of Trustees
    1. The Board of Trustees shall meet at least quarterly, or more frequently as deemed by it in the best interest of this congregation.
    2. A quorum shall consist of three (3) trustees.  A majority present and voting shall carry any motion or resolution.

       

  4. Board of Trustees Responsibilities
    1. The Board of Trustees shall accept or possibly refuse gifts to the Trust.  Gifts will be acknowledged in a timely manner.
    2. The Board of Trustees shall report at least annually to the Board of Ministers and, annually, render a full and complete audited account of the administration of the Trust during the preceding year to the congregation at its annual congregational meeting.
    3. The Board of Trustees may request other members of this congregation to serve as advisory members.
    4. At the expense of the Trust income, the Board of Trustees may seek for professional counseling on investments or legal matters as it deems to be in the best interest of the Trust.
    5. The Board of Trustees shall make recommendations to hold, sell, exchange, rent, lease, transfer, convert, invest, reinvest, and in all other respects shall manage and control the assets of the Trust, including stock, bonds, debentures, mortgages, notes, or other securities, as in its judgment and discretion it deems wise and prudent.

       

  5. Members of the Board of Trustees shall not be liable for any losses which may be incurred upon the investments of the assets of the Trust except to the extent such losses shall have been caused by bad faith or gross negligence.  No trustee shall be personally liable as long as he/she acts in good faith and with ordinary prudence.  Each trustee shall be liable only for his/her own willful misconduct or omissions, and shall not be liable for the acts or omissions of any other trustee.  No trustee shall engage in any self-dealing or transactions with the Trust in which the trustee has direct or indirect financial interest and shall at all times refrain from any conduct in which his/her personal interests would conflict with the interest of the Trust.

     

     

  1. Disbursement of Funds
  1. The Board of Trustees will hear requests for disbursements at its regular meetings.
    1. Current members of the Board of Trustees are not eligible to make requests for funds.
    2. Disbursements will be made in accordance with areas outlined in section A.1.a-e.
      1. The primary aim of these funds will be to support the work of Good Shepherd members serving outside the Good Shepherd community.
      2. In the event this amount is not used during a given year, the remainder will be donated to a partner organization as determined by the Board of Trustees. 
      3. Such distributions will be acknowledged at the annual congregational meeting.
  2. The principle shall accumulate until a principle amount of $25,000 is achieved, after which assets of the Trust will be distributed annually in support of mission, according to the following guidelines:
    1. Annual distributions will be up to 5% of the prior year end balance. 
    2. In no event will distributions reduce the Trust balance below $25,000.
    3. Distributions may be more than 5% if required by the minimum distribution guidelines of the manager of the Trust (currently the ELCA Mission Endowment Fund, which places a $2,000 minimum on disbursements).
  3. The Board of Trustees shall reconsider these distribution guidelines when the value of the Trust reaches $50,000.  Any modifications to these guidelines must be approved by the congregation’s Board of Ministers.

     

  1. Disposition of Principal
  1. When, in the opinion of the Board of Trustees, circumstances are so unusual and of such emergency nature that the only recourse is to use the Trust principal, the Board of Trustees may, upon two-thirds vote, recommend such authorizing action to this congregation.
  2. This congregation may authorize the use of up to one-half of the principal of the trust at any one time by an affirmative vote by two-thirds of those present and voting at two (2) special congregation meetings at least 30 days apart.  At these meetings only the proposal and information on the request by the Board of Trustees for the disposition of principal will be presented. 
  3. In the event this congregation ceases to exist either through merger or dissolution, disposition or transfer of the Trust shall be based upon the recommendation of the Board of Trustees in conformity with this congregation’s constitution and in consultation with the bishop of the synod to which this congregation belongs at such time.  Consultation with the Evangelical Lutheran Church in America may be desirable for continuation of Trust obligations.

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